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| What are subs?
Subs (subscriptions) is the term which Scouts use for
the regular fee which we require to finance the running
of the Unit. This covers things like rent, insurance,
our National Association fees, badges and the general
running costs of the unit. For Pegasus Explorers subs
are currently set at £96per year, but are payable
at £8 per month by direct debit.
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| We use Online
Scout Manager(OSM) as the core database system for recording
information (names, addresses, badge records etc). The
payment element of the OSM system is used to collect parent
payments (just like the schools' ParentPay). OSM uses
standard Direct Debits and as such is fully protected
by the Direct Debit guarantee mechanisms |
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When
will my bank account be debited?
The OSM Direct Debit protocol requires you to have 4 working
days notice before the money is debited from your account.
This is to ensure that you have the opportunity to cancel
the payment. The whole time-frame is as follows: |
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Day 1 - you
will get an OSM email advising you of the next DD payment.
e.g. 1st of the month
Day 4 - your bank account will be debited
Day 6 - our Unit bank account will be credited |
What if the Direct Debit fails? (Bounces)
When Direct Debits fail it is usually, but not always,
due to insufficient funds in your bank account. If this
occurs we get a notification on 'Day 6' as above. We
will email you to advise you of this DD failure and
will ask you to advise us when we can re-initiate
the DD request to your bank. Bank charges could
apply to you and to us, so it is important that we do
not re-initiate the DD request automatically, but allow
you time to resolve your bank issue first.
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Previously
paid by OSM to another Scout Group
The Direct Debit in OSM is established for each section
and group. When young people transfer from Scouts to
Explorers it will require a new Direct Debit agreement
to be set-up. Your existing DD with the Scout Group
needs to be cancelled. Please see info below about checking
your email/spam/junk for the ‘set-up’ email.
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Cash-less
subs
As a Unit we would like to be fully cash-less for subs
payments. We would appreciate your help in supporting
this ambition, as this: |
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• significantly
reduces the admin burden on our leader team
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makes information more available to use
• ensures
good financial controls
• provides excellent
audit trails for parents and leaders |
saves counting
and recording the incoming payments, but more significantly
it saves visits to the banks, which are all now located
in Doncaster town centre.
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More
than 1 young person in Pegasus Explorer Scout Unit?
Each young person will require an individual DD to be
set-up, this provides maximum flexibility when young
people move between sections.
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| The communication
and set-up for our subs payments is processed using our
Online Scout Manager (OSM)
system. Within OSM the payment system is referred to as
‘Go Cardless’ |
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• You
will get an email from us (via OSM) to request set-up
of your bank details.
• This will result in
you initiating a payment in to our Explorer Unit's bank
account( via GoCardless)
• This Direct Debit
is subject to all the usual banking rules |
It is imperative
that we have your up to date email address.
Soon after starting with the Pegasus we will email
you with a link to the OSM payment system: |
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• Please
check your junk/spam mail folders;
• If you
cannot find our email - please contact us (details below)
and we will reset and re-email your link |
Details
about how to set-up the link - see guidance note below
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Please help us by setting this up as quickly as possible,
as this makes life a lot easier for our leaders and
treasurer, enabling us to spend less time on admin and
more on delivering quality Scouting.
Once you have completed the set-up process you will
be able to see the schedule of payment dates. You will
also receive an email in advance of each payment collection
date.
You need do nothing for now, just wait for and then
promptly respond to the OSM email(s).
Cancellation
All of these Direct Debits can be manually cancelled
at any time using the payments page or links on the
payment notification emails. Any existing payment schedules
are automatically cancelled by the system when your
child leaves the group, and also when they move sections.
In this case you will receive an email with a link to
setup a payment for the new section.
If you have any questions or concerns – just
talk to any leader – or contact Colin (details
below) |
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More
information
What is OSM?
- Have a look-see via these links:
www.onlinescoutmanager.co.uk
www.onlinescoutmanager.co.uk/features/payments.html
Email is the key
– we must have your preferred email address, one
that you use regularly
Changes to your email address
(or any other contact details - mobile numbers etc)
- Please let us know asap. Apart from OSM payments,
we need to have up to date contact info - just in case...
I don’t have an email
address – Let your section leader
know
Just wait –
and respond to emails when they arrive (check your junk/spam
mail just in case, 'white-list' us!)
Guidance notes
– follow
this link for step-by-step guidance and screen shots
Questions –
ask Colin, refer to our contact
us page
Camps and other activities
- in the near future it is our intention to use the
OSM facility for certain camp/activity payments |
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